With DocumentVision find your files fast!
DocumentVision allows your business to efficiently store all documents, whether faxes, images, emails or other computer files in one central electronic location for quick, secure and easy access. With the built-in scan wizard, it is simple to scan in paper documents such as faxes, invoices, letters and forms to electronic PDF files. DocumentVision makes it effortless to find a particular document at a moment’s notice. When adding files to DocumentVision, you specify the job, customer, and/or vendor, document type, descriptions and keywords to use in searching. Managing files has never been easier!
Get an edge on your competition
Face it, the construction industry is very paper intensive. Effective and timely communication is essential for good management of jobs. DocumentVision conquers the mountain of paperwork making you and your business more efficient, cost effective and increases your professionalism. When you receive a phone call, or need to prepare for a meeting, you will have instant access to all pertinent job and construction documents. DocumentVision empowers everyone in your office to become more efficient with daily business communication.
Time savings equals cost savings
Imagine finding a document for a job or vendor nearly instantly, without having to leave your desk and go through paper files. No more filing that document back in the file cabinet either when it is in DocumentVision. Saved time is saved money. The easy drag and drop feature and group add with smart properties is very helpful for adding a set of job site photos, subcontracts for a job, or any other large group of documents.
"DocumentVision makes my life so much easier! We have contractors who
sometimes ask for the same document 2-3 times. Before DV I would have to dig through job folders,
permits folders, or insurance folders; now with just a few mouse clicks I can email them anything
they want from the permit to the final waiver. It's great!"
- Barbara Ensign of MGM Electric Co., Inc.
DocumentVision provides exceptional Return on Investment (ROI)
The typical contractor’s office spends a good deal of time dealing with paperwork from filing to finding to refiling. Our studies indicate that DocumentVision can save an average of 20 minutes per person per day. With 3 people in the office at an average rate of $16/hr, that is 21 hours per month for a total of $342/month. Your savings in time will pay for DocumentVision and a multi-feed scanner in just a little over 3 months. That is an exceptional return on your investment (ROI).
Create and track RFIs, Submittals, Change Order Requests and more
With the DocumentVision Pro Forms Generator you can design, print, and email documents such as RFIs, Submittals, Change Order Requests, while adding the completed documents to DocumentVision automatically. It will use your JOBPOWER jobs, customers, and/or vendors to fill in needed data as required.
Collaborate with others
Using DocumentVision, multiple people can work on the same document by checking the document in and out and making the necessary revisions. Every time you check out, modify and then check in a document, DocumentVision will retain a copy of the older version. Version notes can be entered and the history of the document viewed. The DocumentVision central document repository provides easy access to all authorized workers in your office and will ensure that you always have the latest version of any document. If necessary, you may revert back to an older version of the document too.
Workflow and status reporting
Workflow, in the Professional version, enables you to follow-up on documents that require further action, and follow the progress of the documents through the various status changes that occur, whether it be a response to an RFI (request for information), the approval of a contract, or the approval of a draft document by several co-workers for publication.
Secure document storage with DocumentVision
With DocumentVision Pro you can store sensitive documents with restricted access. Having your files stored electronically allows you to make backups of your important business data to take off site for added protection in case of disaster. Having all your important business documents securely stored means no more lost documents.
myDV Calendar
The calendar feature in DocumentVision Pro will remind you of calls you need to make, when to follow up on RFIs, and more.
Version Comparison
Feature |
Demo Version |
Standard Version |
Professional Version |
Add file |
limited |
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Scan document wizard |
limited |
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Organize documents |
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View file |
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View file with program |
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Edit file properties |
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Rename file |
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Delete file |
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Restore file |
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Empty DV Recycle Bin |
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Check-out file |
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Check-out file with program |
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Cancel Check-out |
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Files versions |
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Export file |
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Archive file |
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Quick Search tool |
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Search from JOBPOWER |
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Single User |
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Multi user network |
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Central document repository |
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Document notes |
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Workflow tracking |
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Workflow reporting |
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Audit history |
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Sensitive document protection |
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User security levels |
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Generate RFIs, submittals, transmittals and more |
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Preview, print and/or email generated forms |
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Forms template designer |
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my DV Calendar |
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Microsoft SQL Server Express |
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Microsoft SQL Server Compact Edition |
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Vista compatible |
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